In the State of Wisconsin, access to government records is governed by Subchapter II of Chapter 19 of the Wisconsin Statutes. Additionally, information contained within the reports may be governed by federal laws, specifically 18 U.S.C. § 2721(c), a federal privacy law commonly referred to as the Drivers Privacy Protection Act. Anyone requesting a report from the police department may receive a report which contains redacted information (information blacked out). See the section below on Personal Information to obtain a full report without redacted information.
Copies of police incident reports can be obtained from the Fox Point Police Department. To obtain reports, you may be asked to complete the Open Records Request Form in order to assist us in locating your record and fulfilling your request in a timely manner. Once completed, the form can be mailed, e-mailed, or dropped off in person. Fees may apply for open records requests. Walk-in and phone requests for records are handled on a workload priority basis.
It is not necessary to disclose your purpose for requesting a record or your identity (with exceptions). What is important is that you narrow your search criteria for a record of interest. For example: Providing a date, time, and type of record will in most cases expedite the return of the record. Vague requests or requests that are not narrow in scope may be rejected.
Records Request Form
The Fox Point Police Department will no longer retain or provide copies of Wisconsin Motor Vehicle Crash Reports (MV4000). All MV4000 accident reports completed by officers will be available from the Wisconsin Department of Transportation Division of Motor Vehicles Accident Reports Unit, generally 10 days after the incident.
The Fox Point Police Department may retain some documents pertaining to accidents in which law enforcement investigation was necessary and certain other accident related records, including traffic citations, supplemental crash reports, and photographs, if any were taken, will continue to be available.
Accident reports can be obtained in the following manner from the Wisconsin Department of Transportation:
- Online Request: Reports may be obtained online and downloaded / printed from the DOT website. Crash Report Website
- Mail: Reports may be requested and returned by traditional mail service at:
Wisconsin Department of Transportation
Crash Records Unit
P.O. Box 7919
Madison, WI 53707-7919
- Telephone: (608) 266-8753
Drivers involved in a motor vehicle crash should be provided an accident document number by the investigating officer, which will assist in receiving a report in a timely fashion. Fees for the report are determined by the State of Wisconsin Department of Transportation.
"Personal Information" that is obtained through the DMV that shall NOT be disclosed or otherwise made available to non-excepted third parties. The following personal information shall be redacted from any official record prior to release to non-excepted third parties:
- Telephone numbers
- Dates of birth
- Driver Licence numbers or ID numbers
- Any record identifying any individual when that identification would invade the person's privacy and discourage full cooperation in reporting accidents
- A photograph of an individual
- Social security number
- 9-digit zip code (but not the 5-digit zip code)
- Medical or disability information
- Any information that would compromise the safety of victims or witnesses of a crime. See Wisconsin Statutes. Ch. 950, Rights of Victims and Witnesses of Crime
- Any record that would endanger an individual's life or safety (Wisconsin Statute Sec. 19.35)
- Any record that would identify a confidential informant (Wisconsin Statute Sec 19.3)
- Any record, the release of which would not be in the public interest under the Wisconsin Open Records Law
Juvenile records are confidential under § 938.396 and will not be disclosed to the general public. Juvenile Reports may be released with certain limited exception. Identification/documentation will be required prior to the release of information requested.
Means of obtaining Juvenile Records:
Juvenile records must be obtained in person, by the person making the records request. Identification is required in order for juvenile records to be released.
Juvenile Records Request Form
A clearance letter (Good Conduct Letter) is a document that contains information about your clean criminal record. These letters are generally required when applying for a visa, other travel purpose, or when adopting a child. As a resident, you may request a Clearance letter from our police department.
To obtain a clearance letter, the applicant must:
- Be a current resident or at one time resided in the Village of Fox Point.
- Present a valid photo identification.
- Submit a letter requesting the document and provide;
- The full name of the applicant
- Date of Birth
- Applicants Address
- Social Security Number (if relevant to letter)
Note: An applicant will only be provided with a clearance letter if the applicant does not have any record of arrest in our database. If an arrest is reveled while processing the application, a clearance letter will not be issued.